Blandford British Legion Club
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COMMITTEE MINUTES

 February 10th 2015 General committee meeting
Apologies:- None all members in attendance Maters arising from previous minutes (January 2015)None:- Proposed:- Mr. M Bircham  Second:- Ms. Caroline Scott The minutes be accepted  Approved without dissent.
 
Entertainments Mr. D. Burns indicated that    Tickets fro the Meet loaf venue should be pushed. He was able to get good air time on BFPS to promote the club. Contracts for the ABBA Tribute night were signed and we will get ticket sales under way. The Women’s Section approached to see if the club would be willing to pay half the cost (£90) Towards their evening soiree Proposed:- Mr. D. Burns Second:- Mr. A. Gale that this be so Approved without dissention Further preparations were under way working towards Armed Forces day The kit for the advertising on the club television would be installed on Friday this week
 
Sports Mr. s. Cradduck told the committee that the Children’s Skittles was all set up With regards to the Super League darts the sec. asked Mr. Cradduck to look again at the Figures. Mr. Cradduck said that there was plenty of time as nothing had been finalised as yet
 
Caterings. S. Bull informed the committee that Denise was returning to be our cook. She asked the committee for a bit of patience whilst everything was sorted out.
 
Buildings and Fabrics Mr. M. Bircham warned the committee that we where getting a visit from the RBL  Health and safety officer and that he was sure it would lead to another list of things to be carried out.
Finance
 
Any other business The sec reported that following the resolution passed by the committee with regards to all day Saturday opening. He had discussed this matter with the steward and she said it would be better If she should decide if there where enough customers in the club at the time. Also, if we where intending to get more functions it would mean some staff working from 10am to 1am.We don’t have the staff to sensibly cover this. Burns said that the committee had decided to open all day Saturday and that is what is going to happen. The sec. reported on three letters that had arrived 2 from ex employees and 1 from Debbie (Phil Thorne’s daughter) The committee took time to read and evaluate all 3 letters.
Conclusions All 3 letters appeared to be a concerted arrangement with copies going to John Fincham and the branch All 3 letters did not have an actual complaint but where litanies As far as the Debbie letter was concerned (Which is not dated and no reply address), in any event, this happened outside of the club and was therefore not under the committees jurisdiction. The remarks from Debbie needed no follow up. With regards to the letters from Mrs. Hammond and Mrs. Mansfield, the committee where sorry that they felt they had a negative experience when employed by the club. All comments in both letters where duly noted and we would wait for comments to come back from the branch and John Fincham. Mr. D. Gonthier pointed out that Ms. S. Withall was not on the list of our mediation sub-committee. The sec. apologised for this error and of course Ms. Withall was part of that team. The meeting concluded its business at 20 40 hours. The date of the next meeting was set for Tuesday march 10th with a 7:30 pm start. Signed…………………….           Club Chairman   10th march 2015
 
 January 20th  2015 management committee meetingApologies: – None, all members in  attendanceMatters arising from December 2014 minutes:- NoneProposed:- Mr. A. Mr. M. Bircham Second:- Mr. A. gale That the minutes for December 2104 be approved Approved without dissention Mr. D. Burns asked the meeting for moving on. He told the committee that 2 club members Mr. D. Gonthier and Ms. Sarah Withal had asked if they could be co-opted on to the club general committee. The chairman asked for a vote and as the vote was 100% for they where welcomed on to the committee by the chairman.
Entertainment:-  Mr. DS. Burns reported that that the birthday party for Mrs. C. Moore went very well and there was a nice atmosphere in the club.At the end of January he was looking at putting a disco on a Saturday evening to break up the gaps we have between our next live entertainments. On the 7th February we have another birthday party. We then have a Valentines Party with Owen and Darren performing. We have got “Meetloaf” coming up; the tickets will be available form tomorrow. Thanks to Mr. D. Gonthier he is going to get us a half hour slot a BFPS.This is a great opportunity to promote the club. Mr. Burns hoped to get a good St. Patricks night sorted out; he hoped he could obtain the services of a group from the camp. He reported that he now had the contracts for “Abba “on receipt of our signed contract they will send us their publicity material. On the 17th October we will be having a full “Elvis –Las Vegas show. David Jardine has asked us if we could look up and get booked “Cat and Mouse for his father’s birthday party. The sec said he was sure he did have their details on record and he would look them up after the meeting and pass them on. Mr. D. Burns asked if he could have a sum of money for Valentines decorations also he asked the sec to place an advert early in February to promote the event. Mr. Burns said he will have the adverts for the television installed this week and the staff must be shown how to put the T.V. on to the required station .He went on to say that a framework had been put in place for the events on “Armed Forces Day” and the committee would be kept informed.
Sports report Mr. S. Cradduck indicated to the committee that he was in discussions to get the Super league to use the club. The thing it £ 150 for half their coach for each time they come to play at the club but we will easily recuperate the cost in beer sales and also we need to pay for 50 shirts.  The sec. asked how many times they would be playing at the club,Mr. Cradduck said it was 14. The sec said that means we have to pay out 14x £ 150 plus the cost of the shirts. Mr. Cradduck said we could try and get somebody to sponsor it.  Asked how much the bar would take Mr. Cradduck said he would expect £ 1,000 each time. . The sec. said that means an income £14,000, against an outlay of around £ 2,550 on paper would make an overall profit. The sec said he would go away and fine tune and evaluate. Mr. Cradduck asked if the cushions on Snooker table number 1 could be services and also Mr. Mitchell had asked again about blackout curtains’. Mr. Bircham said he had also been collared and now Mrs. Riggs was back he could start on the long list of outstanding items he had to deal with.
Catering Ms. S. bull told the committee she had a list of things that needed to be attended to in the kitchen. The list was from NDDC . Mr. Bircham said that he was aware of the list and would do his level best to give it a priority. The sec pointed out that although we have dropped to level 3 the items when completed would put is back up to a 5. Further to this the business plan for this financial year shows that we are looking to improve the equipment in the kitchen to enable us to develop that side of the business. Mr. Cradduck asked that he could point out that generally the standard of catering for darts team nights had fallen. Ms. S. Bull interjected to say that she was already making in roads to this problem and it would be dealt with. Mr. Cradduck said he felt that the budget was £ 1 per head and that was too low. Ms. Bull said that was not the core of the problem but proper economic shopping is the answer.Mr. D. Burns said that the key may be to establish a standard and work form there..
 
Building and fabrics Mr. M. Bircham began by telling the committee we are to get a visit from the RBL health and safety. After his last visit over 2 years ago nothing was done and it looks like it is another thing that was put away to be left for others to deal with in the future. The list sent to the club was to have been completed by December 2012. Fortunately it transpires that because of the works we have carried out some elements of the requirements have accidentally been carried out. Mr. Bircham said that he had located a pair of Dyson hand dryers at the right money and he would begin installation of same in a few days time. Mr. D. Burns said that this was very good news as now people would stop badgering him over the subject.
 
Finance Mr. Bircham said that there was not too much to report other than as at today there was around £ 19,000 in our current account and after November and Decembers bills where paid there would be a surplus. If you compare that with this time last year we are in pretty healthy position. Now that Mrs. Riggs was back there will be an examination of contracts of employment. The secretary will be visiting some other Legion club secretaries basically to pick their brains on the matter. Mr.  B Bircham said that what we have to be really careful about is any commitment we make on behalf of future committees.
The sec told the committee that we had been give a £ 100 donation which and been banked. The sec reported that the daughter of Godfrey Dallenger had been in the club again last Sunday and more than that she had once again had not been signed in. Mr. Gale said that as soon as he come into the club Mr. Dallenger was down is throat asking when is the committee going to sort out the business of his daughters complaint .Mr. Gale said he told Mr. Dallenger the committee had already dealt with the matter and their findings would be sent by letter to her. Mr. Dallenger said that she had not received any letter. The secretary said he despatched a letter the very next day after the last committee meeting and it was posted first class. The sec dais he would send a copy once again and in the future in this sort of correspondence is sent by special delivery. Mr. Peter Warwick making a complaint John (Tesco) his general complaint was that John was making remarks regarding their need for walking sticks at Mary Roebucks Wake. He said he will be satisfied with a letter of complaint. John has done and I hope this is the end of the matter.
 
Any other Business Mr. Burrett said he was concerned about children being in the club after 9 at night. The sec said that he knew what he was alluding to but we where quite powerless to do any baring and although the sec and the co0mmittee where in sympathy with him the only step is to make Social Services aware of the situation. Mr. Gale said that in his view it is the parental responsibility not the clubs. Mr. Burns said that firstly we have a Valentines night coming up and he would like it be fantastic evening for the members with this in mind he asked the committee for a budget of £ 40 to spend on decorations and chocolates. This was approved without dissent. Mr. Burns aid that as committee members we should all be carrying attendance duties. The chairman said she would re-do the duty roster. The sec said could he use his stock reply and that was if we get more people in the club during the week 2 bar staff would be needed and the problem is solved. Mr. Burns said that last year we had staff problems with Mrs. Moore and some others and he felt a staff meeting was needed with Ms. S. Bull and Ms. Scott as joint chair. Basically if a member of staff has a complaint they would have mediators who would report back to the committee. Mr. Burns said that he proposed that we have an 8 week trial of opening all day Saturday to bring extra revenue. This was approved by the committee. The secretary informed the committee that there was a brewery rise on the horizon. The committee as a whole agreed that we stand the rise and not increase prices to the members on this occasion. The meeting ended at 2040 hours Signed……………….. Chairman                                    ……/…../ 2015
 
 December 9th 2014 General committee meeting minutes Apologies:- None
Matters arising from November minutes:-Mr. Benham said he was fed up with being told he was drunk on Saturday nights and he did not go around the club on the last Saturday he was in encouraging committee members that they should get rid of the Secretary and Chairman. He went on to say that in fact he only spoke to Mr. S. Cradduck  to say that that he must be strong at Tuesday night’s meeting because the secretary had told him he wouldn’t be secretary come Tuesday. The secretary was incredulous and incandescent with rage when he utterly refuted that he said that he had said no such thing. Mr Benham said that the secretary said this to him when Mr. D. Burns was playing a machine. Mr. Burns asked Mr. Benham “where you wearing a suit” Mr. Benham replied “Yes I was” Mr. Burns said that he (Mr. Burns) was actually sitting down at the table in company. Mr. Benham said I don’t get drunk when I come in and most times I only drink coke as anyone will tell you And if there is any more of this he will be going to his solicitor. Mr. Hamlyn said he had witnesses at his table who would testify to his said of things. The secretary said the problem is a previous decision by the committee in that nobody could actually say if someone was drunk or not.Proposed:- Mr. T. Gayle that the November 2104 minutes be approved Second:- Mr. S. CradduckApproved without dissent
 
Entertainments:- Mr. F. Benham reported that this coming Saturday was a Buddy Holly tribute Band. The secretary said that in the diary was “The Rock and Roll Tribute Band” not a Buddy Holly tribute Band. Mr. Benham said that they do the \buddy Holly stuff in the second half. Mr.
Benham went on to complain that the secretary had not been getting posters from the band .The secretary pointed out that it was up to the bands to send posters if they wanted to promote themselves. Mr. Benham said that the children’s Christmas party was taking place this Saturday coming. The sec. asked Mr. Hamlyn if this was the party organised by Liz and Angie the cleaners and replied yes.
Sports Report:- Mr. S. Cradduck said that a couple of lads from Sturminster Newton club and played snooker for them had been in to talk to him because their club had disposed of their snooker table. They wanted to bring 3 snooker teams to our club for their matches. The 2 lads have joined up as members and he will be discussing timings with them. Mr. Cradduck pointed out that existing snooker balls where in a bit of a state and will the committee approve the purchase of 2 new sets of snooker balls. This was agreed without dissent.
Camp liaison: – Mr. D. Burns said that the Sergeants mess meeting held in the club was very successful. He was disappointed that he did not get any help in setting the meeting up. Mr. Burns also pointed out that there will be meeting with the phase two’s on the camp with the object of promoting the club and branch
Catering:- The sec. pointed out that there was still a lot of paperwork to be done over the allergy situation. Mr. Cradduck asked why this day was there 2 personnel in the kitchen and only about 3 people in the club wanted food. The sec. said that the food was secondary. Sharon felt that as she they where in there doing the deep clean in preparation for the visit from the council to inspect the kitchen.
Buildings and contents:- Mr. M. Bircham pointed out that not much physical work had been done recently due to time constraints.
Finance:- Mr. M. Bircham told the committee that the finances where in good order and we had more than enough money in the bank to cover our present bills.
Correspondence:- The Chairman read out a letter of resignation by Mr. A. Lucas .Mr. Burns asked the secretary to write to Mr. Lucas thanking him for his work on behalf of the club and his offer to carry on certain duties. A letter of complaint from a Tina Lewis against Mr. Bill Moore wolf whistling her. The Sec. pointed out that Ms. Lewis was not a member of the women’s section and was not signed in by a club member on the day of the alleged event The committee discussed the matter and came to the following conclusions:- There is no procedure within the club rules for non-members to complain to the committee Ms. Lewis was in the club illegally by virtue of the fact she had not been signed in. The committee could not understand why Mr. Moore who wolf whistled Ms. Lewis many times in the past had all of a sudden decided to make an allegation about it and felt there was more to this than meets the eye. The Committee instructed the secretary to write to Ms. Lewis telling her of the reasons the alleged offence would not be heard and also point out that she was only entitled to come in to the club once every calendar month a guest. The sec. reported that he had written to Mrs. S. Benham telling her that she had accidentally been paid somebody else’s wages and she was to return the money. Mr. F. Benham (also husband of Mrs. S. Benham) said that they had only received a second letter and had not received any first letter. He asked the secretary to go to the post office and get them to investigate. The Chairman pointed out that it was an ordinary letter and tracking would not take place so it would be a pointless exercise. Mr. Benham said that he would pay the money when he received a copy of the first letter and would we like cash or cheque. The meeting ended at 2020 hours     Signed…………………………..                   Chairman        / 01/15
 
 
NOVEMBER 11TH 2014 GENERAL COMMITTEE MINUTESApologies: – Mr. F. Benham,Mrs. Tillman
Matters arising form previous month’s minutes: – None Proposed: – Mr. A. Lucas Second: – Mr. A. Gayle October 2014 minutes be approved and a copy put on the notice board Approved without dissent
Sports Report: – Mr. S.Cradduck said he was very confident he had clawed back 2 skittles teams .There was going to be a series of Round Robins played home and away with military members of Blandford Camp.
Entertainments report: – none gave Mr. F. Benham not present.
Camp liaison: – None given Mr. S.Tillman not present
Buildings and contents report: – Mr. M. Bircham reported that the heating situation was nearly resolved and he would be turning his attention his attention to the roof leaks. Mr. D. Burns stated that one particular evening he had to put a number of buckets down to catch leaks. Mr. Bircham indicated that he was aware of the problem but could not resolve it until the inclement weather abated.
Catering: – The secretary reported that Sharon now had the 2 teams as I requested and she had also produced a list of qualifications for each person with a view to getting them to go on courses to upgrade qualifications. He also said that that catering sales where going up and the feed back from users was very positive. Mr. Gayle said he could back that up because he brought e few friends in for the last Sunday roast an they where very impressed.
Finance: – Mr. Bircham reported that the black column in our accounts was looking good at the moment. He also said that the more money we have in the bank by 31st December would help an awful lot through the quiet months of January and February when we have a lot of paying out to do
Correspondences:- The secretary reported that Mr. Tillman in his apology asked him to remind the committee of the up and coming Sergeants mess meeting and the fact that nobody had communicated with “Fretwork”. The sec said this was not true he had sent an e-mail saying we where booked up for this year but their information would be given to next Entertainments Chairman. There was a letter of complaint from Mrs. Doreen Dallenger with regards to the swear word he used in her vicinity within the confines of the club. The committee thoroughly debated the matter and came to the decision that Mr. Moore be written a letter of admonishment and be made ware of club rule 21 (bad language) Latter of complaint from Mrs. S. Hammond, club catering manager. This was in the form of 2 pages with lots of remarks. The secretary gave each member a copy of the letter and asked each person to tell him when they had all read the latter then we could proceed to discussion. Mr. Burns said that firstly we have duty of care to our employees and this needs to be treated by us (the committee) very seriously, all agreed. the Chairman pointed out that one of the complaints in Hammonds letter regarding appertaining to Mrs. Hammonds well being was not only said to the secretary but also directly by Mr. Moore to her so there was no question of this just being one persons word against another. Mr. Burns asked who had told Mrs. Hammond about what had been said. The secretary told the committee it was he who had informed Mrs. Hammond he believed that Mr. Moore’s comments where thoroughly disgusting and showed a prejudice towards people who may have a mental illness. Further, there where other remarks made but as they where no witness to the remarks he could not bring them up in front of the committee but they where of a prejudice towards a certain religion which we must absolutely stamp on whether it be on a moral or the fact that that the Royal British Legion by it’s statute does not tolerate any form of prejudice never mind the law. After debate about the whole of Mrs. Hammonds letter the committee came to the following conclusions As Mrs. Hammond says in the first paragraph of her letter that she will accept an apology from Mr. Moore and she would be satisfied the secretary shall write to Mr. Moore asking him to apologise. If Mr. Moore does not comply the matter is to be brought to the committee at the December meeting and the matter will re-discussed. Mr. Burns said Mrs. Hammond’s letter seemed to him to be symptomatic of the general ill feeling amongst some of the staff. Mr. Burns suggested that a compulsory meeting be organised for the catering staff, other staff can attend the meeting if they so wished. The committee agreed and appointed Mr. H. Hamlyn to chair the meeting with the secretary in attendance to give any clarifications.
A.O.B:-“Mr. Burns pleaded with the committee to bring the daily papers’ back .It was becoming frustrating when he comes in to the club to socialise to keep having his ear bent. The secretary sympathised with Mr. Burns but advised him that we do have a procedure in place. If any body complains about anything to a committee member they will be informed that they must put the complaint in writing and any complaint received 7 days prior to the next committee meeting will be dealt with as swiftly a possible. Mr. H. Hamlyn said he was sorry Mr. F. Benham was not in attendance so he could speak to him directly with the following words. Mr- Hamlyn: – “last Saturday evening (8th November) I was socially attending the club especially as it was the Poppy Dance. I was approached by Frank Benham who, to say least was unsteady on his feet. He vent his spleen on me saying that at the next committee meeting we should sack the secretary and have a vote of no confidence to “get shut” of the chairman. I told him to go away as I was trying to enjoy the evening. The committee duly selected and appointed the secretary. The members of the club at an AGM elected the chairman. If Frank Benham does not like the way the system works and cannot work in a team situation with his committee he should resign.”
The Date of the next meeting Tuesday 9th December 2014 7 30 PM
 
7th October 2014 General committee meeting Apologies: – Mr. S. Tillman, Mr. H. Hamlyn
Matters arising from previous minutes:- Mr. Bircham told the committee as discussed at the previous meeting a carcass business plan had been done and each member of the committee will be given a copy and he hoped by the time we get to the AGM we would be able to present a fully detailed plan. Proposed:- Mr. S. Cradduck,second, Mr. A. Lucas that the September 2014 minutes be accepted and be put on the club notice board Approved without dissent
Sports report-Mr. S Cradduck reported that the darts function was very successful night, both in the organisation and the bar takings. Due to the former, the club has been awarded another darts finals night. He was still chasing up other potential skittles and pool teams.
Catering:- The secretary reported that there was further legislation from the government with regards to allergies and providing healthy options on our menus. He went on to say that that Sharon had a good handle on the paper work and would be making the kitchen staff aware of the importance of compliance.
Buildings and Fabrics:-  Mr. M. Bircham went through a small list of items attended to or is in hand to be carried out as soon as time becomes available to him.
Entertainments:-  Mr. F. Benham said there was little to report as all the entertainments had been booked for this year. Due to fact he came straight from Dorchester hospital to attend the meeting he was unable to get his paper work from home.
Finance:- Mr. Bircham reported that at this day there was just over £ 6,000 in the current account At the 30th September (year end) there was £ 10,300. If you factor in the £ 10,000 loss of revenue from the tables it would have been very different. However, because we had survived that loss it is kicked out of figures for next year and when we start getting an income again from the stables it will be great help. He said this matter will be dealt with in the club business plan.
Correspondence:- The secretary reported that the was just one item for the committee this was British gas trying to charge the club for gas used prior to 23rd March 2014 when the stables where under the wing of County RBL
Any other business:- The secretary told the committee that he had cancelled the daily deliver  of newspapers. Mr. D. Burns said that on that point he had 2 members complain to him that it was only around 48 pence per day. The secretary advised Mr. Burns that the annual cost of the daily newspaper was £ 230: 40 and was a luxury we cannot afford. Mr. Burns emptied on to the table a large amount of Lottery King Tickets to show that one of the members put in quite a large amount of money but had got back just £1 returns The secretary told Mr. Burns he would get all the figures to him regarding how many winning tickets and the margins yielded etc.
The meeting ended at 2010 hours and the date for the next meeting was set for Tuesday 11th November 2014 1930 start     Signed…………………………….                   Date 11th November 2014

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